I will be leaving my position as Customer Service representative.At this point, you’ve made your decision to leave, and this letter needs to reflect that. You don’t need to play coy-the time has passed for you to fish around for a counteroffer if it’s gotten this far. The whole theme of your resignation letter is the statement that, well, you resign. You don’t need to keep a Victorian level of formality here-just make sure it’s a professional tone. Maintaining that in your official letter is okay. Specific and professional is the right tone here.Įven if you’re not close with your boss, chances are you have a working, first-name-basis relationship. Assuming this is someone with whom you work reasonably close with on a daily basis, it doesn’t have to be super stiff and formal. There’s a good chance that this letter will merely end up in a file in HR, but it starts with your boss. Your letter should be addressed to your boss. So what should go into your letter? Let’s look at some examples of what to do (and perhaps more importantly, what not to do). The paper trail is beneficial all around. A resignation letter can also help your boss and your company start the transition process, get a replacement for you approved, and start planning internally, etc. It also gives you a prop to take along to the face-to-face meeting with your boss, when you let him or her know that you’re leaving. You’re removing any ambiguity about the end of your time there.Īnd sure, this could be an email (all of the same principles would apply), but a letter makes things official in every sense. It makes your intentions clear, as well as the conditions. In these digital times, why should we submit a resignation letter, anyway? A paper trail does seem old-fashioned, but in this case, it’s a best practice. Here are some best practices you can follow to make your big exit a professional one. So it’s in your best interest to make sure that your resignation letter is clear, concise, and polite. Or meet up with said colleagues at an industry event, because the world is awkwardly small. I’m sure we all have that fantasy where we tell off everyone who wronged us on the way out the door, but that person in the fantasy/movie/TV show never seems to have to live with the consequences afterward. However, as a professional person, you need to express that maturely and firmly-ideally, one that doesn’t alienate anyone at the job you’re leaving. Whatever the language, the sentiment is the same: I’m outta here.
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